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Stupid things I’ve done in the line of duty

Tuesday, May 4th, 2010

You know that sinking, tight-throat feeling when you realise you’ve done something really stupid and avoidable and there’s nothing you can do about it? I’m guilty of all of these:

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Got the person’s name wrong at the top of an email
There are variations on this. You might be sending an identical email to a number of people and have left the ‘Dear XXX’ at the top. (Bonus points if it’s an invoice!) Or you might have cut and pasted a previously sent email, and forgotten to change the name at the top. Or, my favourite, you type in ‘Dear wrong-but-very-similar name’ and don’t notice until you’ve hit ‘send’. And there’s nothing you can do but resend the email and hope they don’t notice the name and assume a glitch has caused you to send it twice.

Said the wrong thing at a function
Maybe you had one too many, or you just got a little out of your depth, or you weren’t quite sure if the other person is joking around with you. Whatever, you make a quip or let a naughty word inappropriately slip out, and in that second after, that pause lets you know that you’ve entered Faux Pas country. Time to change the subject or politely excuse yourself.

Answered “Are you busy?” with anything other than “yes”
In a client-provider situation, when the client asks if you’re busy, the only correct answer is yes. This lets them know that you’re successful and well worth the dollars they’re paying you. Telling them “it’s not too bad” or “actually, it’s pretty quiet at the moment” are both wrong answers. When in doubt, treat it like “how are you?” in a social situation – people don’t want to know that you burnt your toast or that you think you’re developing a serious addiction to edamame beans. You always answer “fine, thanks”.

What have you done that makes you cringe?

Five ways I conquer my weaknesses

Wednesday, March 17th, 2010

We all have weaknesses when it comes to productivity – especially with the myriad distractions when you have no boss but yourself, and you work from home. We all want to appear super-efficient, but we’re also only human, and working online it’s all too easy to lose focus.

Image: http://www.narrativetherapy.com.au/blog/

Sometimes I have to work harder to get going than I do on the actual work. This has always been a problem for me – I was always the “I’ve almost started!” kid when it came to homework. But I have never missed a deadline, so a lot of it comes down to knowing your weaknesses, and exploiting them where necessary.

So here are five tricks I’ve learned that work for me; feel free to disagree and give me something better to work with.

1) Get the slacking off out of the way first. When I switch on the computer, I look at my RSS feeds first, including the just-for-fun ones. Then I read my two main news sites. The idea is that I run out of temptation so I have no choice but to get on with the task at hand.

2) Use another web browser for work stuff. This is my favourite. I use Firefox usually, but when I have to look at client sites and do web research for work, I’ve been using Chrome. In Chrome, I have no bookmarks, no RSS feeds, and no saved sites – ergo, nothing to pull my attention away.

3) Take frequent breaks. I’m one of those people who works best in bursts, rather than for long stretches. I know when I can soldier on through, and when my attention has waned to the point that I read the same sentence over and over. That’s when I go and get another coffee or hang out the washing, ready to start again.

4) Do the easy work first. Lots of people say to get the hard stuff done first, but that’s not how I roll, baby. I like to ease myself in; by the time I get to doing the hard stuff, I’m in work mode and I can stay on-task better.

5) Religiously fill out my timesheet. I just use a notepad document for each project and log start/end times each day. It makes me very conscious that it’s work time – and I can see how long it is between bouts of work, which is often a good kick in the pants. It’s vital to do proper timesheets anyway if, like me, you charge by the hour, but this way I’m using it to my advantage.

Any other good tips?

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